by Julian Michael for WEventSource.com
Did you make some important contacts this month? Did you spend that extra time connecting with key potential strategic partners and future high referral sources?
Each month many of us tread out into the networking waters in search of meeting a potential client, meeting a great referral partner, or meeting a strategic partner that is good for business. However, did we make the time to connect with these people following the event? Were we looking to have a great conversation, only to forget to follow up until three weeks later when momentum was lost and the conversation was forgotten.

Here are Five Triggers to keep yourself on point when it comes to following up:
1) At networking events and functions, keep the cards of the people you want to follow up in a separate pocket and write notes on them if you can.
This will help you to start being organized from the get-go! Sometimes I’ll connect with up to 40-50 people at a large event, or even 20 is still quite a few. However, I don’t intend to follow up with each and every person, but generally the person that I enjoyed a conversation with and we can possibly help each others’ business. This way instead of coming home and having a monster stack of cards, I’ve given myself a clear line to remember who I need to follow up with soon.

2) Use your ‘drivetime’ or ‘downtime’ to make a few calls throughout the week.
Simple: Use off-peak time for following up. For many of us, we don’t necessarily live two minutes away from downtown or meeting locations. Thus, I always carry a small stack of ‘follow-up cards’ with me every time I take trips from Redmond into the city and back. This allows me to make two to five calls per 30-minute trip, maximizing my quality work time so I don’t need to make so many calls when I’m working on campaigns or designs while in the office.
3) Write yourself two different general follow-up emails and save them as drafts on your computer or in a Word doc.
Since most likely you’ll follow up by email to maybe setup a coffee or lunch meeting, I usually have a couple emails I’ve prepared as templates, then just add additional paragraphs and personal information into this email. This practice will help to save you time and at very least, provide you with an email already formatted to click send!
4) Ask each person you would like to follow up with if it’s OK to connect with them on LinkedIn and/or Facebook, then actually spend a few minutes doing this!
One of the best ways to follow up – and better yet – STAY connected with professionals you meet, is to connect with them online through your most highly used social networking site. “Is it OK if I connect with you on LinkedIn later,” is all you need to say. I’m not sure if I remember anyone ever saying ‘no’ unless they didn’t have an account (and I have stories about this if anyone ever asks). Make the extra effort at the close of your conversation, usually right when your card is being passed.
5) Download a business card scanning App onto your smartphone (such as ‘CamCard’).
One of the easiest ways to capture information without needing to enter the information manually into your content management system (CMS), email database such as Outlook or MacMail, or other, is to simply scan the card in. This takes about 10 seconds per card and it’s super easy. I think I paid $10 or so for this and has saved SO much of my time! Typically I’ll only scan the cards of those I need to follow up with so I have them saved in my phone if needed, and then uploading them onto my computer is much easier when I sync up my iPhone to my iMac every week.
All together these five items will help you save time and energy in your typical work week when it comes to cataloging and organizing your contacts, which in turn leads to a much more streamline process for your follow-up system. Be sure to try to pull at least three of these triggers and you’ll be on your way to following up more efficiently, with more people, and help build your business quicker!
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